About SCASFAA
Bylaws
Article
I - NAME
The name of the association is the South Carolina Association
of Student Financial Aid Administrators, Inc.
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Article
II - PRINCIPAL OFFICE
The principal office of the Association, a nonprofit organization,
shall be in the State of South Carolina.
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Article
III - MEMBERSHIP
Section 1 – Categories of
Membership. The membership of the Association shall
be composed of the following categories:
- Active Members. The active membership
of the Association shall be composed of person associated
with post-secondary educational institutions, government
agencies, foundations and private community organizations
chartered within the State of South Carolina who are directly
involved with the not-for-profit administration of student
aid programs.
- Affiliate Members. Affiliate members
shall be all other persons who are interested in the support
of student financial aid.
- Honorary Members. Honorary nonpaying
membership may be conferred upon persons by the Executive
Board.
- Lifetime Members. Lifetime nonpaying
membership may be conferred upon person retiring from
the profession by the Executive Board.
Section 2 – Membership Dues.
Active and affiliate membership in the Association and a
continuance of such membership shall be contingent upon
the payment of annual dues in accordance with Article IV
of the Bylaws. Membership is individual rather than institutional
and is not transferable from one individual to another.
Category of membership shall be changed at such time as
an individual's status qualifies a member for such change.
Section 3 – Membership Applications
and Annual Renewals. Application for membership shall be
made to the Membership Committee. Approval for membership in the
Association and any and all renewals shall rest with the Executive
Board. Any denial of membership may be appealed.
Section 4 – Voting Eligibility
and Member Rights and Responsibilities. All members
are entitled to attend and have voice at all meetings of
the Association.
- Active members shall be entitled to vote at all meetings
of the Association and shall be able to run for office
and chair committees. Votes shall be cast by the eligible
member or proxy identified to the Executive Board by the
voting member, or by mail ballot in the event a mail ballot
is conducted.
- Affiliate members shall be entitled to vote at all
meetings of the Association and shall be able to chair
committees and, if domiciled within the borders of the
state of South Carolina, shall be able to run for and
serve in all offices of the Association with the exceptions
of President-Elect and President. Votes shall be cast
by the eligible member or proxy identified to the Executive
Board by the voting member, or by mail ballot in the event
a mail ballot is conducted.
- Honorary, and lifetime members may serve on committees
of the Association and shall be entitled to vote at all
meetings of the Association, but shall not be entitled
to run for office or chair committees. Votes shall be
cast by the eligible member or proxy identified to the
Executive Board by the voting member, or by mail ballot
in the event a mail ballot is conducted.
Section 5 – Termination of Membership.
Membership in the Association may be terminated for nonpayment of
dues, for failure to support the purposes and policies of the
Association or by action of the Executive Board, with our without
case, with the opportunity to appeal.
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Article
IV - FINANCE
Section 1. The fiscal
year of the Association shall be from July 1 to June 30.
Section 2. Income shall
be derived from membership dues and such other sources
as the Executive Board may approve.
Section 3. Dues shall
be assessed and collected in such amounts and in such
manner as may be prescribed by the Executive Board. Any
proposal to increase the dues of the Association shall
be circulated in writing to all members of the Association
affected by such proposal at least (30) days before the
vote is cast by the membership.
Section 4. The financial
records of the Association shall be reviewed at the conclusion
of each of the Association's fiscal years in the manner
prescribed by the Executive Board.
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Article
V - EXECUTIVE BOARD AND OFFICERS
The administrative responsibility of the Association shall be
vested in an Executive Board, consisting of its officers and
immediate past-president.
Section 1 – Officers.
The officers of this Association shall be President,
President-Elect, Vice President, Secretary, Treasurer,
Treasurer-Elect, and a Member-at-Large.
Section 2 – Election and Terms
of Office. Officers of this Association shall be elected
at the Annual Business Meeting. The President-Elect shall serve
one year in that position, a second year as President, and a
third year as Immediate Past-President. The Vice President and
Member-at-Large shall serve for one year. The Treasurer-Elect
shall serve one year in that position, a second year as
Treasurer. Secretary shall serve for two years with each
position's election occurring in alternating years. All terms
of office shall coincide with the fiscal year of the Association.
Section 3 – Vacancies.
In the event of a vacancy in the President's office, the
President-Elect shall succeed to that office without prejudice
to his/her term of office as President. In the event the offices
of President and President-Elect become vacant the Vice
President shall assume the office of President for the remainder
of the term. In the event of a vacancy in the Treasurer’s
office, the Treasurer-elect shall succeed to that office without
prejudice to his/her term of office as Treasurer. Other
vacancies will be filled, for the remainder of the term, by the
President with approval of the Executive Board.
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Article VI - DUTIES OF OFFICERS
Section 1 – President. The
President shall preside at all meeting of the Association; shall
serve as Chairperson of the Executive Board; shall appoint all
chairpersons of committees, unless otherwise designated; and,
shall be a member ex-officio of all committees. He/She shall
submit an Annual Report to the Association.
Section 2 – President-Elect.
The President-Elect shall perform all duties of the President in
his/her absence, or at his/her request; shall serve as
Parliamentarian; shall be the coordinator of special projects;
shall perform such other duties as may be required by the
Association; and shall in all ways prepare for his/her term of
office.
Section 3 – Vice President.
The Vice President shall coordinate training activities
of the Association. He/She shall be responsible for all
training programs of the Association, including workshops
for new aid officers and advanced level training conducted by
the Association. In addition, the Vice President shall serve as
chairperson of the Professional Development Committee and shall
coordinate, as necessary, training activities conducted within
the state by other organizations.
Section 4 – Secretary.
The Secretary shall be responsible for the official minutes and
records of the meeting of the Association and the Executive
Board and shall notify the members of any regularly-scheduled
meeting at least two weeks prior to such meetings.
Section 5 – Treasurer.
The Treasurer shall be responsible for receiving and
disbursing all monies of the Association under policies
approved by the Executive Board, and shall keep adequate and
appropriate records of such receipts and disbursements; shall
serve as Chair of the Budget Committee; shall submit to the
membership statements concerning dues; shall on receipt of
dues from approved members, issue receipts to the Association;
will be bonded at the expense of the Association, the amount
to be determined by the Executive Board prior to the Annual
Business Meeting for the succeeding year's operation; shall
submit a duly-reviewed Annual Report to the Association and
shall perform such other duties as the office may require.
He/She shall turn all records over to his/her elected
successor within 30 days after the close of the fiscal year.
Section 6 – Treasurer-Elect.
The Treasurer-Elect shall assist the Treasurer with duties of the
position; shall perform such other duties as may be required by
the Association; and shall in all ways prepare for his/her term
of office.
Section 7 – Member-at-Large.
The Member-at-Large shall Chair the Membership Committee; shall
submit to the membership statements concerning dues; and shall
perform such other duties as may be required by the Association.
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Article
VII - MEETINGS
Section 1. Meetings of
the Association shall be held on such dates and in such
locations as the Executive Board shall determine.
- All meetings shall be announced in writing to all members
at least thirty (30) days in advance.
- The Active Members present at any meeting of the Association
shall constitute a quorum.
- An annual meeting of the Association's membership shall
be held during the fiscal year of the Association, for
the purpose of conducting election and transacting all
business which may be brought before the meeting.
Section 2. Meeting of the
Executive Board shall be held at the call of the President
or a majority of the Executive Board. A majority of the
current Executive Board membership shall constitute a quorum.
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Article
VIII - EXECUTIVE BOARD
The Executive Board shall provide advice and counsel to
the President and may, in emergency situations, act on behalf
of the Association, which action shall be subject to ratification
at the next meeting of the Association.
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Article
IX - VOTING
- Unless otherwise specified, a majority vote is required
to approve any action of any unit of the Association.
Vote may be taken in any meeting at which a quorum prevails,
or conducted by mail, in which case the number voting
must be equivalent to or exceed that required for a quorum.
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Article
X - DISSOLUTION OR FINAL LIQUIDATION
Dissolution or final liquidation of the Association shall
take place and the distribution of assets shall proceed
as provided in Article V of the Association's Constitution.
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Article
XI - SHARES OF STOCK, DIVIDENDS, AND CERTAIN LOANS PROHIBITED
The Association shall not authorize or issue shares of
stock, not obtain any dividend, nor make any loans to its
members or officers.
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Article
XII - LIMITATION ON ACTIVITIES
The Association shall not be operated for profit (except
that the Association shall be authorized and empowered to
pay any reasonable compensation for service rendered to
make payments and distributions in furtherance of its purposes
as set forth in Article III of the Constitution). The Association
shall not directly or indirectly participate in, or intervene
in (including the publishing or distribution of statements)
any political campaign on behalf of or in opposition to
any candidate for public office. Notwithstanding any provisions
in these Bylaws or in the Association's Constitution, the
Association shall not carry on any activities not permitted
to be carried on by an organization exempt from federal
income taxation under Section 501(a) of the Internal Revenue
Code of 1954 as an organization described in Code Section
501(c)(3), (or the corresponding provisions of any future
United States Internal Revenue laws). No substantial part
of the activities of the Association shall be the carrying
on of propaganda or otherwise attempting to have provisions
of Section 501(h) of the Internal Revenue Code of 1954 (or
corresponding provisions of any future United States Internal
Revenue laws) apply with respect to such activities.
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Article
XIII - PARLIAMENTARY AUTHORITY
The rules contained in the most recent edition of Robert's
Rules of Order shall govern the Association in all cases
to which they are applicable and in which they are not inconsistent
with the Constitution, these Bylaws or any special rules
of order the Association may adopt.
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Article
XIV - AMENDMENTS
These Bylaws may be amended or revised upon recommendation
of the Executive Board, by two-thirds majority vote of members
attending the Annual Business Meeting, or by two-thirds
majority vote of those returning ballots within two weeks
of the mailing date of votes taken by mail.
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